Ask HN: Freelancers, how do you track your income?

7 points by jevin 10 years ago | 4 comments

I've been freelancing for a few years now, and I never found any tool (or Excel magic) that could solve my problem.

I'm working 40+ hours and when I look into the numbers, I should be doing really good. But at the end of the month, I'm not even close to that number. Sure, I'll eventually get there, but I'd like to know how others are coping with this.

I'm doing fine for the daily expenses. But before I make big purchases, I have to spend hours to project the state of my finances in the coming months.

Anyone in the same situation? How are you coping with this? Is there any tool that can help out?

An example: Right now I have a project that spans over 3 months. I'm 2 months in. So now I'm wondering: - How much per month am I making with this project, considering 30% was paid upfront? - The initial payment was cleared last week (delayed cheque). I should be noting that somewhere right? - Am I hitting my monthly target at all? Projects spanning on several months are very common.

melindajb 10 years ago |

I highly recommend using an accounting package, even if it's just quickbooks online. it helps so much when it comes to tax time.

For my business we use Xero so we can track expenses against the income for tax purposes.

Are you tracking hours so you can confirm your hourly rate? I use a tool called Toggl for that although there are others.

you can look at your bankstatements and focus on your cash flows in, then project those out.

Also, try to get 50% upfront wherever possible, especially if you have to pay others. Because that last payment seems to drag out a while....

web3solution 10 years ago |

Let me give you an example.

Assume, your monthly target is $1,000. Now, you are taking 30% upfront money. So, if you able to get $3,500 projects a month then you can able to get 30% upfront money that equals $1,050. So, you can fulfill your target.

Here the key is buffer projects and you need to set milestones with buffer timeline. So, once you get the first 30% then target the next milestone or 30% to get within 20 days time. Then, even if client delays you still have buffer time.

Hope this will help you.

stevejalim 10 years ago |

I can't speak to whether or not it's good, but I think http://cushionapp.com/ is a really nice idea in terms of helping freelancers track and manage cash flow. Wish I'd thought of it :o)

jordsmi 10 years ago |

Quickbooks online self employment edition. It tracks income, expenses, and does quarterly taxes for you.